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Unable to download PBIX file from Power BI service

Hi Everyone,

My client has given me access to workspaces as a member and i am unable to export the PBIX file from the workspace for all reports. I have checked their side and they are able to do this with the drop down being present.

Below is a screen shot showing the option is not even present. Is anyone able to kindly advise what setting i need to enable? Thanks in advance all…



Check out the article below. There are a lot of subtle limitations that will prevent the download of the PBIX file.

There are a few important considerations and limitations associated with downloading a .pbix file from the Power BI service.

  • To download the file, you must have edit access to the report.
  • The report must have been created by using Power BI Desktop and published to the Power BI service, or the .pbix file must have been uploaded to the Power BI service.
  • Reports must be published or updated after November 23, 2016. Reports published earlier aren’t downloadable.
  • This feature won’t work with reports and content packs originally created in the Power BI service.
  • Always use the latest version of Power BI Desktop when you open downloaded files. Downloaded .pbix files might not open in non-current versions of Power BI Desktop. For example, you cannot open downloaded .pbix files using a Desktop version that does not support information protection.
  • If your administrator has turned off the ability to download data, this feature won’t be visible in the Power BI service.
  • Datasets with incremental refresh can’t be downloaded to a .pbix file.
  • Datasets enabled for large models can’t be downloaded to a .pbix file.
  • Datasets modified by using the XMLA endpoint can’t be downloaded to a .pbix file.
  • If you create a Power BI report based on a dataset in one workspace and publish to a different workspace, you and your users won’t be able to download it. The download feature is currently not supported in this scenario.

I hope this is helpful.

– Brian

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Hi Brian,

Hope you are well. I had checked these before but maybe i’ve misunderstood a couple

I think it must be either that i do not have access or the administrator has turned off ability to download (they are still able to download it sounds like the first option). Any tips where to look for these?

Hi- I think i have found the problem. Thanks Brian



Yup, looks right. I was just checking to see as a Member how much visibility you have into the Administrator Settings. Answer is “not much”, so I think you’ll need to confirm your hypothesis with the Workspace Administrator.

  • Brian

P.S. Man, time flies. I saw the message that this was your first post in 7 months! Hope you’re doing well also.

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