Access to Workspaces

Hi, I am trying to share a data model on my personal workspace or my organization workspace. Does the end user need to have a PBI login to access? Does the end user need to have Power BI loaded on their computer?
Thank you,

@cs566 To access data on the workspace the users need to have a PBI license. They don’t need PBI desktop on their local machines to access the workspace. This is from the Microsoft documentation that contains detailed information:

If one of the new workspaces is in a shared capacity, everyone you add to it needs a Power BI Pro or Premium Per User (PPU) license. These users can all collaborate on the dashboards and reports in the new workspace. If you want to distribute content to others inside your organization, either assign Power BI Pro licenses to those users or place the workspace in a Power BI Premium capacity.

When the new workspace is in a Power BI Premium capacity, users with the Viewer role can access the workspace even if they don’t have a Power BI Pro or Premium Per User (PPU) license. However, if you assign these users a higher role like Admin, Member, or Contributor, they’re prompted to start a Pro trial when they try to access the workspace. If you want users without Pro or Premium Per User (PPU) licenses to use the Viewer role, make sure they don’t also have other workspace roles, either as individuals or as part of a user group, and ensure that they are not using a classic workspace. Classic workspaces do not support roles.

Publishing reports to the new workspace experience has stricter enforcement of existing licensing rules. If you try to publish from Power BI Desktop or other client tools without a Pro or Premium Per User (PPU) license, you see the error, “Only users with Power BI Pro licenses can publish to this workspace.”

Thanks,
Mudassir

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One additional note, since you have mentioned your personal workspace, that space is for you alone - you cannot share a report in your personal workspace. I don’t believe you can give other users access to that workspace.

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Hello @cs566, welcome to the forum :slight_smile:

I hope that the responses above were able to help you with your query.

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Since it’s been a while since we got a response from you, in case there won’t be any activity on it in the next few days, we’ll be tagging this post as Solved.

Thank you for your help. Greatly appreciated!