Chart of Accounts with Sub Accounts and changing descriptions

I followed Sams Financial reporting course and it was a great intro to Power BI.

Now I want to attack a real world example in anger. Its for a firm of accountants.

Sams course used a Report Template and descriptions to trigger totals.

I have 2 problems and I am not sure how to approach it.

  1. There is a chart of accounts, but some accounts will have sub accounts. e.g.

225 Leases
225/1 Short Term Short Term Leases
225/2 No Description
225/45 No Description, i.e. Blank / Null
226 Hire of Plant & Machinery

  1. Chart of Account Descriptions can be overridden on a client basis.

So when their accounts are printed the priority for description is:

Client Specific if it exists
Extended if It exists e.g. Short Term Leases
Description e.g. Short Term

It doesn’t appear that I can rely on account description for summarising as I can’t be certain of the description that will come through.

I could try defining ranges, but its not clear to me how I handle the sub accounts.

Any suggestions gratefully received.


PS Give up is acceptable.

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